Given the advent of remote work and leading people at distance, what new problems planning and coordinating with others is your organization dealing with that are not fully solved by your current calendaring systems?

Emerging Tech, Product Recommendation, Productivity tools We function the same as we did on-site there is no difference we already had all the tools in place. If someone calls my office it calls my computer or work cell. We have seamlessly integrated and been preparing for events like this for years.

17 comments

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Pulse User

We function the same as we did on-site there is no difference we already had all the tools in place. If someone calls my office it calls my computer or work cell. We have seamlessly integrated and been preparing for events like this for years.

Pulse User

I don't see it a tool/calendaring challenge, it is the dynamic of interactions and interactive collaboration that is suffering in our current setup. There is only so much you can replicate using remote collaboration tools.

Pulse User

We've actually adjusted quite well.  We are using O365 and Teams for administrative work - Teams just integrates so well with Outlook. On the teaching side of things, we've been using Canvas for grades 7-12, and Google Classrooms for grades K-6 (yes, even the Kindergarten kids are online). We've also implemented Zoom (we've not had any issues) for our online Board meetings (run as webinars). So, yeah, no issues here.

Pulse User

We dont have any challenges not currently solved by calendaring systems. The good thing is the integration of the remote video conferencing tools and the ease in moving from a physical room to a virtual conference room because of it.

Pulse User

Most of our issues stem from making sure people are actively engaged in their work.  Going from working in an office to working at home can and sometime creates laziness.  The positive side, people are more available and actually multi-task better.  They can be in a Zoom or Team meeting and still respond via chat, etc., making them more productive.

Pulse User

Honestly, it's a capacity problem. Bandwidth just isn't elastic. I need to be able to increase my entry points and bandwidth as needed.   For my team, the personal relationships they have already forged serve them well. I worry if we can't establish good relationships personally before we have to do this again.  lastly, despite the increase in usage, most employees have trouble with email, and asking them to attend a meeting or participate in a conference is a challenge.

Pulse User

We've started to look at Bookings as a solution, although don't find its usage seamless. Particularly for students and for confidentiality/compliance reasons, public calendaring isn't always the most effective or compliant solution for us.

Pulse User

I don’t see it as an issue that needs to be solved for by calendaring systems. Our greatest challenge with planning and coordination comes from people being overworked, from Zoom fatigue, and overall risk of burnout. It is very easy, in fact, to see if someone is not on a Zoom call using the “presence” or availability icons. Which makes it very easy to interrupt someone with a quick Zoom call. (We rarely bother calling each other any longer.) We are encouraging people to block their calendars and ensure they are taking sufficient time for “self-care” to avoid burnout.

Pulse User

Like most have said we haven’t encountered any issues with regards to remote work and coordination. The majority of our employees were remote already. We are using a combination of Slack, Zoom, O365 and Calendly, which all serve our needs well.

Pulse User

Calendaring systems per se are not the biggest concern. For the most part, they do what they do and they work well enough for most people. As an IT services provider with a helpdesk, perhaps more seamless integration into our helpdesk (so you could schedule call backs, on line help sessions, and the like) would be nice - but I suspect that's already out there, we're just not implementing it (yet).

Pulse User

I have to say that there has been little change...  meetings and rooms are scheduled in Outlook as they have been and with conferencing plugins this has remained seamless

Pulse User

There is nothing wrong with the calendaring tools available. MS Teams makes pretty much anything possible and seamless. The issue that arises is that you lose the casual conversations - at a coffee machine, in the hallway - that potentially sparks new ideas, other solutions, or just general conversations that benefit the organization.

Pulse User

We did not have problems with planning and coordination so far, we focused on developing the culture aligned to this new normal and motivated the teams to align to it. We continue to focus on bring more integration for our collaboration and planning tools.

Pulse User

We do not have challenge in leading staff in remote work environment. With our existing tools available, we have been performing relatively well with planning and coordination.

Pulse User

We dont see any challenge with our calendaring system. Things seems to be coming up in good shape.

Pulse User

Our Corporate culture is to live by the "Outlook Calendar" - so collaborating and scheduling on-line working sessions is successful with seasoned employees (those there 5+ years).  We were successful with this pre-COVID.  It's typically new employees who are not fully on-board, keeping their calendar up to date, replying to appointments to inform host they are not available, or not proposing a different date and time.  They typically just decline, without even sending the decline message.  Over time, they learn to collaborate better.  We had teams all over the globe so on-line collaboration was just standard operating procedure.

Pulse User

Similar to the comments from others, O365/Teams calendaring is meeting our needs for internal meeting and collaboration, and as an added productivity "bonus" most staff are now keeping their calendar up to date, which had not been the case pre-Covid. However, we are exploring other solutions to better manage resource scheduling (collaboration spaces, study areas, etc.) for our on-campus students who choose to attend the fall semester.